Engineer how-to

Keep the inspection record live while the visit is live.

The strongest Deucalion inspections are updated in real time: assets, checklist items, defects, and visit notes all stay aligned instead of being reconstructed later.

Audience

Engineers carrying out annual, six-monthly, smoke control, fire damper, or PDS-related site work.

Before you start

You need the assigned inspection open in the app and enough site context to know the correct scope.

Expected outcome

You can complete the inspection without losing track of assets, checklist state, defects, or draft progress.

Open the correct inspection

Start from Inspections when you need to verify the exact job, status, and site before opening it.
Check that the inspection type, site, and service line match what you are about to inspect.
If the office team scheduled the job correctly, you should not need to create extra manual records to proceed.

Deucalion mobile inspection list — **Inspection queue**
Use the list to make sure you are opening the right visit before recording any results.

Work through Assets, Checklist, and Defects together

Use the Assets tab to confirm the register and update asset status where necessary.
Use the Checklist tab to record pass, fail, advisory, or not-applicable outcomes as the visit happens.
When failures or advisories matter, capture the defect immediately rather than leaving it for the end of the visit.
Use the Defects tab to review what you have already recorded before closing the inspection.

Deucalion mobile inspection detail screen — **Inspection workspace**
Keep the three working areas aligned so the record is consistent before sign-off.

Use QR and search tools when you need speed

Use QR scanning when the asset label is available and you need a fast way into the correct record.
Use global search when the quickest route to the asset, site, or work item is not through the visible tab you are already on.
If you add or discover new assets during the visit, make sure the inspection state stays aligned with those changes before sign-off.

Protect progress with drafts and deliberate completion

If you need to pause, let Deucalion preserve the in-progress state rather than writing results elsewhere and planning to re-enter them later.
Use the drafts flow to resume incomplete work when you return to the visit.
Only complete the inspection once the checklist, defects, and visit notes all match the real condition you observed.

Availability note

Some mobile workspaces such as AI Assistant, analytics, quotes, and work orders may be gated for your account. Use the inspection workflow itself as the core working surface.

Troubleshooting

Problem	What to check
The checklist seems incomplete	Review the asset register and make sure the inspection is attached to the correct system and service line.
You need to stop halfway through	Leave the inspection as in progress and resume through drafts or the inspection queue instead of creating duplicate notes elsewhere.
The wrong asset record keeps appearing	Use QR or search carefully and verify the identifier before updating asset state or attaching evidence.

Next steps

After the inspection body is complete, move straight into evidence handling and sign-off.

Evidence, sign-off, and certificates Fire dampers and PDS

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